EH manual for case uploading 

1.step

Registration/Sign-in

www.enterhungary.gov.hu

Important!

Notifications regarding your case will be sent to your e-mail. Therefore please use an e-mail address during the registration, that you check often.

2. step

Choose application for residence permit, then study or student mobilty.

3. step

Essential questions:

First application or extension? Exempt from payment or not?

• Setup for extension of residence permit

• Setup for issue residence permit (first application)

Procedure is free of charge in the following cases:

1. a)issue of residence permit or extension of residence permit of Ukrainian citizens
2. b)issue of residence permit or extension of residence permit for purpose of studies, or employment of Belorussian citizens
3. c)applications for issue or extension of residence permits for purpose of studies of those, who receive Hungarian State Scholarship e.g. Stipendium Hungaricum, or the ones who have study-purpose ministerial sponsorship

Important!

 if none of the above mentioned conditions are applicable in your case you have to choose „no”!

Extension: if you would like to extend a previous residence permit, that is still valid.

First application: if you apply for your first residence permit, or if you apply for new residence permit after the expiry/withdrawal of your previous one.

 4. step

Give  your general data

Fill out all of the obligatory fields.

• Please avoid the use of special characters (eg. „ä”)
• Use your mother’s maiden name (full name at her birth).

• The planned duration time might be maximum two years. 
  

• Save!

5. step

Indicate your purpose of staying in Hungary

then fill out all of the mandatory fields

6. step

 Upload all the mandatory enclosure to your Enter Hungary case

• an ID size colourful photo which is not older than 6 months.
• Full copy of valid passport. (empty pages excluded)
• School Certificate regarding the current semester
• Scholarship certificate, if you have (Hungarian State Scholarship e.g. Stipendium Hungaricum)
• Proof of payment of the tuition fee (if your procedure is not free of charge)
• Certificate about the credits earned during studies
• Bank balance statement, if it is not under your name, please attach support letter as well.
• Health insurance.
• Accommodation report signed by both parties (downloadable from:http://oif.gov.hu/index.php?option=com_k2&view=item&layout=item&id=543&Itemid=1291&lang=en#)

During the upload, please follow the following steps:

• 1. step: click on „upload”

• 2. step: Select the file andupload it.

IMPORTANT:

during this step you upload the file only to your storage, NOT to your case!

• 3. step: Choose the file 

You have to select the type and give a name to the document. Under the „Name” of the document you can select the file that you want to upload. (In this example the file has been already selected and the name of it is „Esztike”) After you have selected the file, click on „upload”.

7. step

Click on the „SUBMIT” button to start your online procedure! After this, your application is submitted.

Important:

There will be 4 main steps, until the case starts.

• 1. submitted
• 2. recorded
• 3. delivered
• 4. received (reception)

1. „SUBMITTED” only means, that your applicasion has been sent to the authority.

2. You will get a notification about recording request! At this point (if you have not already) you shall submit a high-quality photograph.

3. After this, when the authirity accepts the application, you will get a notification on delivery acceptance.

4. Please remember, that your case only starts after the notification of reception! An application shall be considered received only after you:

a) have paid the application fee (if the proceeding is subject to a fee); and

b) your facial likeness and fingerprint has been taken at the latest within 15 days of the date of notification on delivery acceptance.

Please be informed, that it is possible to BOOK AN APPOINTMENT ONLINE for record of biometric data on the website www.oif.gov.hu. Please find customer service opening hours at the link

 How to extend your residence permit for the purpose of studies: know-how

1.You are obligated to submit your application for extension of residence permit through the EnterHungary, so firstly register or sign in to your account at EnterHungary.

2.Select “Application for residence permit”, then click„Study or student mobility”

3.Fill out all the obligatory fields:

a) Last name and forename should be written as in the passport (recommendation: OCR code LASTNAME>>FORENAME>FORENAME>)

b) Please avoid using special characters and acute(e.g. „ä”) only use characters of the Latin and Hungarian alphabet.

c) Use your mother’s maiden(full name at her birth, before marriage)

d) The validity of residence permit for the purpose of studies is 2 years. Please do not apply for more, because we cannot issue the permit for longer time.

4.Upload all the mandatory attachments to your Enter Hungary case:

a) ID photo, which is not older than 3 months

b) Copy of your passport (either scanned or photo)

c) Certificate of active student status

d) Documents of financial(bank statement, declaration/statement of support from family member)

e) Document in support of accommodation (lease contract / dormitory contract)

f) Health insurance

g) After uploading the documents, do not forget to click on the "Submit request" button at the bottom of the page. (When successfully submitted, the colour of the submitted request will be changed under the ‘My cases’ menu.)

5.Pay the procedural fee if not exempted (see Procedure fees) through the Enter Hungary

6.After submitting your application, you must visit the client service of the regional directorate according to your accommodation within 15 days for giving biometrical data.

a) If you miss to do so, your application will be deleted

b) Check regularly your ‘to do/ storage’ menu points at the Enter Hungary

The authority might upload the decision to the EnterHungary. The residence permit will be handled over by the educational institution. Therefore we recommend, that after getting information about the decision, get in touch with the coordinator of the educational institution.

Please, do not visit our client service to get your residence permit. The residence permit cannot be handled over by the client service.

Mandatory enclosures for extension of residence permit

1.ID photo: Cannot be older than 3 months, the uploaded photo should be .jpeg format (NOT .png), and the size cannot exceed 3MBs

2.Full copy of valid(empty pages excluded), can be uploaded as a photo or can be scanned. The uploaded status (content, number of stamps) of the passport shall be the same as on the day of submitting the application.

3.Active student status certificate for the current semester

4.Scholarship Certificate, if you(e.g. Hungarian State Scholarship, Stipendium Hungaricum)

5.Proof of payment of the tuition fee

6.Credit certificate from previous semester

7.Bank balance statement (if it is not your bank account, please attach supporting letter of the family member as well)

8.Health insurance

9.Documentary proof of accommodation (lease contract, students hostel accommodation certificate, Accommodation Report signed by both parties)

10.Pay the procedural fee – check the “from payment of application procedural fees”

Other important information

1.Any notifications (e.g. notification of missing documents, etc.) will be sent via EnterHungary, so check the "To do list / Storage" in your account as often as you can.

2.You can only extend your residence permit before the expiration date of your current permit. If your residence permit has expired, there is no option for extension.

3.The issued residence permit will be posted to your educational institution. You have to get in touch with the coordinator of the educational institution in order to pick it up.

On the residence permit, the number of the permit and the validity might be read as the following.

In the upper right corner of the picture you can find the place of the number of the residence permit.

On the right side of the picture, in the middle might be found the date of expiration (order: day/month/year).

Third-country nationals, who submitted their application at a Hungarian Consulate abroad and hold a type D visa, must do the following.

➊  Apply at the Consulate

➋  Travel to Hungary with the type D visa

Please do not start any resident permit application online, because you have already did it at the Consulate before!

➌  You can claim the issued residence permit only at the EDUCATIONAL INSTITUTION. We cannot give you the residence permit at our client service, please do not appear there for this cause.

➍  Your e- certificate of accommodation will be sent electronically.

➎  If your accommodation has changed since you applied for the residence permit, you must report the change EnterHungary

Important: 

For reporting the change of accommodation, please do not visit the client service in person. You will get the e-certificate of accommodation electronically.

These are the current regulations, in case of any modification you will be informed by our website or from the university’s coordinator!

Change of accommodation

 IMPORTANT:

1. 1. Third-Country Nationals might report the relocation (change) of address ONLY ONLINE via EnterHungary.
   2. You will receive the new e-certificate via EnterHungary. You will find it in your storage.
   3. When submitting application for residence permit, it is also possible to report the new address. However, please remember, if the relocation/change of address is earlier than the application, then you should do the report separately (see point 1. above).
   4. If your accommodation has not been changed since you applied at the Embassy, please do not apply for it. In this case you will get your e-certificate in personal when you pick up your residence permit.

If your address has changed please follow the next steps to get the QR certificate:

1.step: Click on „new application”

 2.step: Choose „Announcement” and then „Notification of change of accommodation”

  Step 3: Fill your genereral datas and then click „save”

• Please avoid the use of special characters (eg. „ä” )

Step 4: After you have filled the required fields, you have to see the following page:

• If you want to edit something in this page, you have to click on „edit”.

Step 5: Click on „Notification of change of accomodation” and fill  all the fields, then click on „Save”.

Step 6: After you have filled all the neccessary fields and saved the proccess, you can see the button „submit application”,

IMPORTANT: Without file attachments you can’t submit the application, you have to continue the application proccess.

Step 7: Click on „file attachments” and attach all the neccesary documents to your case. 

Mandatory documents:

• Copy of valid passport (first page with personal datas)
• Signed accommodation report by both parties (Accomodation report might be downloaded at the following link:http://oif.gov.hu/index.php?option=com_k2&view=item&layout=item&id=543&Itemid=1291&lang=en#)

OR

• EnterHungary will create the above mentioned document with the data provided by you after submission. In this case you have to upload it as soon as possible!

You can attach the documents in two ways.

• 1. If you have already submitted all the documents to your storage you can select it from the drop-down menu.

•  2. If you wan to upload a new document that is not in your storage yet, you have to click on „upload” next to the drop-downmenu. You have to select the type and give a name to the document. Under the „Name” of the document you can select the file that you want to upload. (In this example the file has been already selected and the name of it is „Esztike”) After you selected the file, click on „upload”.

IMPORTANT: with this step you upload the file only to your storage, not to your case!

After you have uploaded the file to your storage you can select it from the drop-down menu.

Step 8: If you have submitted all the necessery documents, you can submit your case. First of all click on „submit application” and then (if everything is correct) on „ok”.

IMPORTANT: If some documents are missing (for example power of attorney) you have to click on „submit application” and then on „ok” twice. At the first time you will see a message to check the attachments, but after you click on the „submit application” and then on „ok” again, you can upload your case.

This page appears if you have done everything properly, and this means that the submission is successful.